Request a Room through EMS

Location: This refers to the building the space you wish to reserve is located in, or next to if it's an outside space

Floor: You can narrow down your search results by building floor. 

Features: This refers to what the room has available regarding technology or special features. This list includes things like Echo 360, whiteboards, projectors, cameras, etc...

Number of people: You can narrow down your room options by entering the number of people you need to fit in the space. This means only rooms with a large enough seating capacity will be shown.

I Know What Room I Want: Clicking this menu will display a search box. You can search directly for the space you want to reserve if you already know where you'd like to hold your event.

*Setup and Room type definitions are listed below.

Event Type: This field describes the type of booking you're making.

The current event types are -

• Class 
• Event - this is meant for workshops, lunch & learn sessions, training, anything you will be inviting people to
• Interview - this is meant to note bookings for interview days
• Maintenance - this can be used for Facilities Maintenance or A/V Upgrades Maintenance
• Meeting
• Orientation - this would be used to note program orientations
• Still Healthy
• Student Org. Event/Meeting
• Third-party Event - this should be used for any outside organizations using ATSU spaces. Please make sure to have this approved by the appropriate parties before submitting in EMS.

Room Type: This field describes what the room is typically used for. These cannot be changed by anyone other than an EMS admin. 

The current room types are -

• Breakout Room - these rooms are usually used for classtime small group work, waiting areas, meetings where technology isn't needed
• Classroom - rooms typically used for lectures or presentations
• Conference Room
• Debrief Room - specific to the SPC Sim Center area.
• Exam Room - specific to the SPC Sim Center area.
• Lab - these rooms are where lab classes take place; contains specialized program equipment 
• Lab/Lecture - these rooms have tables and chairs for lectures as well as specialized program equipment. Lab activities should take priority when booking these spaces as equipment use is needed. 
• Lobby
• Multipurpose Room - specific to 109b, as it can be used for classes, meetings, and lab activities. 
• Outside Space
• Student Lounge/Cafe

Setup Type: This field describes the layout of the room you are booking. These cannot be changed by anyone other than an EMS admin. Any reorganization requests for a room should be submitted to Facilities. 

The current setup types are - 

• Conference Table - one large conference table
• Exam Room - contains a patient exam table
• Lab - may contain items like OMM tables, rehabilitation equipment, specialized equipment for a specific program; some have lecture seating.
• Lab/Lecture - this means the room can be used for lectures (it has appropriate seating) and lab activities. Lab activities should take priority when booking these spaces as equipment use is needed. 
• Lobby
• OMM Tables - room consists of just OMM tables
• Outdoors
• Rectangle Table Lecture Seats - long rectangular tables with seats facing the presentation podium
• Rectangle Table & Chairs - similar to a conference table, but has no built-in technology and is more easily moved
• Round Table Lecture Seats - round tables with chairs facing the presentation podium or a monitor feed of the presentation
• Standing Room - no chairs available, tall table to work on while standing 
• Student Lounge/Cafe
• Theater Seating - tiered rows of long tables, all chairs face the presentation podium

Booking - the where and the when of a reservation; individual bookings can be edited without changing the overall reservation details.

Book Now - click on this button to begin creating a reservation for a space.

EMS - Event Management System; the new software ATSU is using to reserve spaces on the Mesa Campus. 

Delegate - someone who has permission to request spaces for another person

Recurring - a booking that happens more than once

Reservation - the who and the what of the reservation details. 

Responsible Party: the person others should contact for more details about the reservation or to trade rooms.