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Teaching & Learning Center: Going Online

Online Resource Status Check

Is your online tool running slow? Check the relevant status website for real-time updates on the tools you are relying on!

Zoom FAQ

Steps to begin using Zoom like a pro

  1. Submit a request for an ATSU Zoom license through the ITS Service Desk.
  2. Add the Zoom plug-in to your course site in Canvas.
  3. Launch meetings easier by added the Zoom extension to your Chrome browser.
  4. Learn how to automatically transcribe cloud recordings.
  5. How to set up your own green screen and virtual background video tutorial
  6. Zoom experts host free and interactive live training webinars daily. Get up to speed in less than an hour. 
  7. Tips and Tricks for Educators Using Zoom

 

Basic Tutorial for how to teach online using Zoom:

Starting a cloud recording

Note: Only hosts and co-hosts can start a cloud recording. If you want a participant to start a recording, you can make them a co-host or use local recording. Recordings started by co-hosts will still appear in the host's recordings in the Zoom web portal.

To record a meeting to the cloud:

  1. Start a meeting as the host.
  2. Click the Record button in the Zoom toolbar.
  3. Select Record to the Cloud to begin recording.
  4. To stop recording, click Pause/Stop Recording or End Meeting.

    Once the recording has been stopped, the recording must be processed before viewing. Zoom will send an email to the host's email address when the process is completed.
  5. Manage your cloud recordings:

Sharing your screen

  1. Click the Share Screen button located in your meeting controls.
  2. Select the screen you want to share. You can also choose an individual application that is already open on your computer, the desktop, a whiteboard, or an iPhone/iPad.
  3. (Optional) Enable these features:
    • Check Share Computer Sound: If you check this option, any sound played by your computer will be shared in the meeting.
    • Check Optimize for full screen video clip: Check this if you will be sharing a video clip in full screen mode. Do not check this otherwise, as it may cause the shared screen to be blurry.
  4. Click Share.
    • Zoom will automatically switch to full screen to optimize the shared screen view. To exit full-screen, click Exit Full Screen in the top-right corner or press the Esc key. 
    • To disable automatic full screen when viewing a shared screen, disable this option in your desktop client settings: Enter full screen automatically when a participant shares screen.

Overview

Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, and can switch between sessions at any time.

  • Up to 50 breakout rooms can be created
  • Max 200 total participants across all breakout rooms (requires Large Meeting 200 add-on)
  • Breakout room participants have full audio, video and screen share capabilities

You can also share Participating in Breakout Rooms with your meeting participants for some information on using breakout rooms as a participant.

Notes:

This article covers:

  • Creating Breakout Rooms
  • Assigning Participants to Rooms
  • Preparing Breakout Rooms
  • Managing Breakout Rooms - In Progress
  • Ask for Help
  • Broadcasting a Message to Breakout Rooms

Prerequisites

  • Breakout rooms enabled in your Meeting Settings
  • Zoom Desktop Client
    • Windows: 3.5.31087.1102 or higher
    • macOS: 3.5.31087.1102 or higher
    • Linux: 2.0.81497.1116 or higher
    • Chrome: 2.4.943.510 or higher

Note: Users joined into the Zoom meeting from the Zoom Mobile App or H.323/SIP devices can participate in breakout rooms, but cannot manage them. Users joined via the web client, Chromebooks/Chrome OS or Zoom Rooms are unable to join Breakout Rooms, but the main room can be used as an alternative session for these users.

 

 Windows | Mac

Creating Breakout Rooms

Note: You can also pre-assign participants to breakout rooms when you schedule the meeting instead of managing them during the meeting.

  1. Start an instant or scheduled meeting.
  2. Click Breakout Rooms.
  3. Select the number of rooms you would like to create, and how you would like to assign your participants to those rooms:
    • Automatically: Let Zoom split your participants up evenly into each of the rooms.
    • Manually: Choose which participants you would like in each room.
  4. Click Create Breakout Rooms.
  5. Your rooms will be created, but will not start automatically. You can manage the rooms prior to starting them by following the instructions below.

Options for Breakout Rooms

  1. After creating the breakout rooms, click Options to view additional Breakout Rooms options.
  2. Check any options that you would like to use for your breakout rooms.
    • Move all participants into breakout rooms automatically: Checking this option will move all participants into the breakout rooms automatically. If this option is unchecked, the participants will need to click Join to be added to the breakout room.
    • Allow participants to return to the main session at any time: If this option is checked, the participants can move back to the main session from their meeting controls. If this is disabled, they need to wait for the host to end the breakout rooms.
    • Breakout rooms close automatically after x minutes: If this option is checked, the breakout rooms will automatically end after the configured time.
    • Notify me when the time is up: If this option is checked, the host will be notified when the breakout room time is up.
    • Countdown after closing breakout rooms: If this option is checked, the participants will be given a countdown of how much time they have left before being returned to the main room.
  3. Follow the steps below to assign participants to rooms or click Open All Rooms to start the breakout rooms.

Assigning participants to rooms

To assign participants to your rooms, select Assign next to the room you wish to assign participants to and select participants you want to assign to that room. Repeat this for each room.

Once a participant has been assigned (manually or automatically), the number of participants will show in place of the Assign button.

Preparing Breakout Rooms

After manually or automatically assigning participants to rooms, you can rearrange the participants. Participants who are not assigned to breakout sessions will remain in the main meeting when the rooms are started.

  • Move to (participant): Select a room to move the participant to.
  • Exchange (participant): Select a participant in another room to swap the selected participant with.
  • Delete Room: Delete the selected room.
  • Recreate: Deletes existing breakout rooms and creates new ones.
  • Add a Room: Add another breakout room.
  • Open All Rooms: Start the rooms. All participants will be moved to their respective rooms after confirming the prompt to join the breakout room. The host will be left in the main meeting until manually joining one of the rooms. The participants (and the host when manually joining a room) will see the following message shown when joining the breakout room.

Managing Breakout Rooms in progress

Once the Breakout Rooms have been started, the participants will be asked to join the Breakout Session. The host will stay in the main meeting until joining a session manually. If a participant has not joined the session yet, it will be noted by (not joined) next to their name.

  • Join: Join the breakout room.
  • Leave: Leave the room and return to the main meeting (only shows when in a breakout room).
  • Close All Rooms: Stops all rooms after a 60 second countdown, shown to the host and participants, and returns all participants back to the main meeting.

Ask for help

Participants in breakout rooms can request that the meeting host join their meeting by clicking Ask for Help.

The host will be prompted to join the room where the request originated from. Click Join Breakout Room to join the room.

Broadcasting a message to all Breakout Rooms

The host can broadcast a message to all breakout rooms to share information with all participants.

  1. Click Breakout Rooms in the meeting controls.
  2. Click Broadcast a message to all, enter your message and click Broadcast.
  3. The message will now appear for all participants in Breakout Rooms.

From the Zoom Support Page 

Creating a Poll

  1. Go to the Meetings page and click on your scheduled meeting. If you do not have a scheduled meeting, schedule a meeting now.
  2. From the meeting management page, scroll to the bottom to find the Poll option. Click Add to begin creating the poll.
  3. Enter a title and your first question. 
    • (Optional) Check the box to make the poll anonymous, which will keep the participant's polling information anonymous in the meeting and in the reports. 
    • Select whether you want the question to be single choice(participants can only choose one answer) or multiple choice question(participants can choose multiple answers).
  4. Type in the answers to your question and click Save at the bottom.
  5. If you would like to add a new question, click Add a Question to create a new question for that particular poll.
  6. You can add more polls by repeating Step 2.

You can also create a poll by clicking Polling during the meeting. This will open up your default web browser where you can add additional polls or questions. 

Note: You can only create a max of 25 polls for a single meeting.

Launching a Poll

  1. Start the scheduled Zoom meeting that has polling enabled.
  2. Select the Polling option in the menu bar.
  3. Select the poll you would like to launch.
  4. Click Launch Poll.
  5. The participants in the meeting will now be prompted to answer the polling questions. The host will be able to see the results live.
  6. Once you would like to stop the poll, click End Poll.
  7. If you would like to share the results to the participants in the meeting, click Share Results.

    Participants will then see the results of the polling questions.

 

Downloading a Report of Poll Results

You can download a report of the poll results after the meeting. If registration was turned on and the poll was not anonymous, it will list the participants' names and email addresses. If registration was not on, it will show the results, but list the users as "Guest". If the poll was anonymous, it will show "anonymous" for the participants' names and email addresses. Learn more.

From the Zoom Support Page

Canvas

ATSU Supported Canvas Help

More Canvas Training Resources

How to Migrate your Class from Blackboard

To go online using Canvas and you are wanting to move your course materials out of Blackboard, ITS has maintained a "read-only" archive for Blackboard courses. Materials can still be accessed until July 2021, but it requires a request to IT to access materials.
To make this request to access old Blackboard course materials, follow the ITS instructions provided at Blackboard is Read-Only.

Canvas Short Video Tutorials

ATSU Supported Tools for Teaching Online

Assessment

Lecture Recording

Supplemental Resources : Health Sciences Content​

 

Time Management when Teaching Online

Tips and Strategies

Tools

  • Trello
    • A collaboration that organizes your projects into boards. In one glance it allows you to see what is being worked on, what needs to be worked on, and what is already completed. Set due dates, add a checklist, and upload screenshots.
  • Todoist
    • task management software that can be used for small teams, individuals and professionals to manage anything from a shopping list to major projects at work
  • Remember the Milk
    • It allows users to manage tasks from a computer or smartphone, both online and offline. Has a search feature and allows for document attachment.

Courses

More Tools for Teaching Online

Assessment​

Interactivity in the Virtual Classroom

Group Work

Teaching Online and Going Remote

More Tools for Lecture Recording

  • ​Techsmith
  • Loom
    • With Loom, you can capture your screen, voice, and face and instantly share your video​
  • Snip & Sketch/Snipping Tool
    • Capture a screen shot, or snip, of any object on your screen, and then annotate, save, or share the image
    • Apps available on PC through Microsoft (should already be downloaded on your computer)

Supplemental Resources : Health Sciences Content

  • Clinical Teaching and Learning Experiences without Physical Patient Contact - Association of American Medical Colleges

    • This resource collection was built in response to the COVID-19 pandemic’s significant impact on the teaching and learning of health professionals. Designed by diverse educators, this working collection features clinical learning experiences, which can be readily used or easily adapted for specific, local settings, without the need for physical patient contact.

    • Includes resources for Interpersonal and Communication Skills, Medical Knowledge, Patient Care, Practice Based Learning and Improvement, Professionalism, and Systems Based Practice. 

  • Lecturio
  • Osmosis
    • Osmosis empowers with a better understanding of medicine and health topics. Learn more and forget less with fun, easy-to-digest videos and tools that help you study more strategically, at your own pace.
      • Free 1 week trial
      • Resource library with certain free tools
  • Online Medex Making Case X free for your M3 Students
    • Case X gets you as close as possible to real repetitions on real people. Real patients, real questions; immersive and interactive videos.
      • Access to 70+ hours of comprehensive video covering 250+ topics across 19 specialties.
      • Access to study schedules & resources
      • Free to students.
  • Oxford Medical Simulation for lab-based or clinical classes
  • Clinical Simulation Scenarios
    • From NHS Health Education England - Thames Valley
      • 137 detailed scenarios
  • MedSims
    • Sign up for a free account to access online medical simulations that provide real-world scenarios and patient interactions
  • Aquifer Clinical Learning

    • Free access to 146 Aquifer signature cases, WISE-MD (Surgery), and WISE-OnCall (Readiness for Practice) through June 30, 2020, to all current Aquifer institutional subscribers.

    • Other signature cases include Pediatrics, Family medicine., Internal medicine, Geriatrics and Radiology, WISE-MD (surgery) and WISE-OnCall (transition to residency)