Process for Students to Request Student Email Addresses for Surveys and Research Projects involving KCOM, MOSDOH, CGHS, or other ATSU students:
- Students who would like access to ATSU students' email addresses for any research purpose (including, but not limited to surveys, class projects, theses, and dissertations) should contact the appropriate institutional Dean to request permission to contact the students. This request should occur as soon as possible, but complete these steps at least ten (10) working days* prior to the date the addresses are needed. All student information that will be gathered must be identified in the request to contact students.
- Students that have a FERPA hold on their directory/email addresses cannot be included in the population or communications.
- All contact information received cannot be released to any other parties and may only be used for the intended research project.
- All parties involved in the research project are responsible for safeguarding and storage of the email addresses and the deletion of all student email addresses at the conclusion of the research project.
- For example: when using email addresses, enter all addresses under the "Bcc" and put your own ATSU email address in the "To". It is advisable to send your research from your ATSU email address to reduce the chance of the email being blocked as spam.
- The first line of the research email should read, “The following research project has been approved by the ATSU Institutional Review Board.”
- Any student may request that their contact information be removed from the research project, and the researcher must delete their name from the all research related documents. The student will not be included in any follow-up contacts.
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*Working days means Monday thru Friday and does not include university recognized holidays or campus closure dates. Note: ATSU is closed from December 24-January 1st (if either date falls on a weekend, the campus will be closed on either the Friday before and/or the Monday after).
Contacts to request permission for accessing ATSU student populations for research studies.
NOTE: Once permission is received from the following deans, student researchers must follow the process outlined for requesting email addresses.
