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Data Services

A Guide of Library Data Services

Ownership of Data

Who owns the data?

Data ownership is not always the creator.  Depending on institutional or funder policies, ownership may be the University or the funding agency.

Licenses and Waivers

Licenses state what can be done with the data and how that data can be redistributed.

Open Licenses facilitate data sharing while increasing the visibility of your data and advancing knowledge.

Waivers relinquish all rights of ownership or control, and usually commits the work to the public domain.

Types of Creative Commons Licenses

  • CC0 is a waiver and waives all your rights to the data
  • CC allows open use of data, plus changing or sharing data for any purpose, and attribution is required
  • CC BY-ND allows open use and distribute of data, without making changes, and attribution is required
  • CC BY-NC allows open sharing or changing data for noncommercial purposes, and attribution is required
  • CC BY-SA allows commercial use and changing of data, redistribution must be under the same license as the original, and attribution is required
  • Licenses may be combined to create aggregated licenses 
    Example: CC BY-NC-SA

Privacy and Confidentiality

Privacy is the right to control personal information and keep it to yourself.

Confidentiality is the right to share personal things about you only to those who you designate.

Privacy Concerns

  • Personal Privacy vs the Common Good
  • Technology Breaches


Security measures should be in place to prevent information leaks.

Methods for keeping data secure:

  • Access Control by providing different permissions levels to individuals
  • Emergency Access options
  • Automatic Log-off
  • Audit log of data use
  • Authentication via strong passwords
  • Encryption
  • Identifiers, data and keys should be placed in separate password protected files
  • Store files in different secure locations
  • Use Secure Data Transmission (aka SSL)
  • Data Integrity by keeping data accurate
  • Limit personal browsing on machines with sensitive information
  • Avoid storing sensitive information on mobile devices


Privacy Nightmare

Library Support

Contact your Liaison Librarian for help on privacy and security.

Assistance offered:

  • Help on discovering who owns your data
  • Guidance on what data points need to be kept private (HIPAA)
  • Recommendations on tools to keep data private
  • Security best practices to avoid leaks